Question
How do I create a Google Shared Drive?
Environment
Information
Shared drives exist within Google Drive and function as a way to store, share, and access files within a team. The files in the shared drive belong to the team, not the creator; this means even if a person leaves the shared drive, the files they posted remain.
Answer
- Navigate to drive.google.com (opens in a new window)
- Click Shared drives from the left-side menu
- Click the + New button in the upper left
- Add a title
- Click Create
To add members to a Shared Drive, follow the directions here (opens in a new window). Sharing access with teamdriveadmin@grcc.edu will allow IT Support to assist with changing the drive manager or sharing contents in the future.
Note: Google Drives cannot be shared to external members, but folders and other content in the drive can be shared externally. When sharing folders externally it's important to follow security best practices. Owners retain full accountability for ongoing folder management, specifically ensuring the following:
-Folder access is limited to the intended audience
-Access to external parties is removed when no longer necessary
-External parties are not given management/ownership rights
-Regulated data is not in folders shared with external parties