How to Send As Google Group in Gmail

Information

Sending as (on behalf of) a Google Group from Gmail requires additional setup. In order to receive the confirmation code/link sent by Google, your group must temporarily allow external senders.

Environment

  • Google Workspace
    • Google Groups
    • Gmail

Process

Group Setup

From within Google Groups:

  1. Add only the members who need the "send-as" feature to the group.
    • Anyone currently in the group will receive the confirmation code.
    • If your group is already populated, you can either temporarily remove users or change their email delivery settings to No email during this setup.
  2. In your Group settings, enable Who can post permissions for Anyone on the web (External). This allows Google's verification email to reach the group.

Gmail Setup

From within Gmail:

  1. Click Settings (gear icon) > See all settings.
  2. Select the Accounts tab.
  3. Under Send mail as, click Add another email address.
  4. In the Name field, enter the name of your group.
  5. Enter the group email address in the email address field.
  6. Leave Treat as an alias checked and click Next Step.
  7. Google will email a confirmation code/link to the group. Click the link in that email or copy/paste the code.
    • Since the verification goes to the group, everyone currently in the group will see it.
    • If multiple people need this feature, it is easiest if they all perform these steps at the same time so one administrator can approve all the links at once.

Final Group Configuration

  1. Return to your Google Group settings and scale back the posting permissions to your desired security level (e.g., "Group members" or "Organization users").
  2. Add any remaining users back to the group or restore their email delivery settings.
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