Managing Task Lists in Google Workspace

Question

How do I create a list of tasks within the Google Workspace Suite?

 

Environment

  • Gmail
  • Google Calendar
  • Google Workspace Apps (Drive, Docs, Sheets, etc.

 

Resolution

The blue Tasks icon can be located within the Gmail, Google Calendar, and Google Drive environments.

To create a list:

  1. Click blue Tasks icon on the right-hand side of your screen. 
    1. Note: Your side panel may be collapsed if you do not see this icon. In this case, look for the arrow in the bottom right-hand corner of the application.
  2. Click My Tasks to open the drop-down menu, then click Create New List.
  3. Name your list, then click Done.

Now you will be able to add tasks to the list you just created. To switch between lists, you can simply click the drop-down menu again and choose the list you want to add tasks to.

 

To add a task: 

  1. Click blue Tasks icon on the right-hand side of your screen, if it was not open from the previous step.
  2. Click Add a task.
  3. Enter a task name.
  4. You may add Details, and a Date/Time. If you don't see these, click on the task name and they will appear so you can edit them.
  5. Hover over the task name to show icons for Task options and Add to Starred.
    • Task Options include Add a subtask and Delete and the ability to switch the task to a different or new list.

Note: You may mark tasks as completed by hovering over the circle that appears on the left-hand side of the task name, and clicking the checkmark that appears.

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