Question
How do I create a list of tasks within the Google Workspace Suite?
Environment
- Gmail
- Google Calendar
- Google Workspace Apps (Drive, Docs, Sheets, etc.
Resolution
The blue Tasks icon can be located within the Gmail, Google Calendar, and Google Drive environments.
To create a list:
- Click blue Tasks icon on the right-hand side of your screen.
- Note: Your side panel may be collapsed if you do not see this icon. In this case, look for the arrow in the bottom right-hand corner of the application.
- Click My Tasks to open the drop-down menu, then click Create New List.
- Name your list, then click Done.
Now you will be able to add tasks to the list you just created. To switch between lists, you can simply click the drop-down menu again and choose the list you want to add tasks to.
To add a task:
- Click blue Tasks icon on the right-hand side of your screen, if it was not open from the previous step.
- Click Add a task.
- Enter a task name.
- You may add Details, and a Date/Time. If you don't see these, click on the task name and they will appear so you can edit them.
- Hover over the task name to show icons for Task options and Add to Starred.
- Task Options include Add a subtask and Delete and the ability to switch the task to a different or new list.
Note: You may mark tasks as completed by hovering over the circle that appears on the left-hand side of the task name, and clicking the checkmark that appears.