Managing Task Lists in Google Workspace

Create a task list within a Google Workspace application that includes a due date and subtasks.

Question

How do I create a list of tasks within the Google Workspace Suite?

Environment

• Gmail
• Google Calendar
• Google Workspace Apps (Drive, Docs, Sheets, etc.)

Resolution

The blue Tasks icon (a circle with a checkmark) can be located within the Gmail, Google Calendar, and Google Drive environments.

To create a list:

1. Click the blue Tasks icon on the right-hand side of your screen.
   • Note: Your side panel may be collapsed if you do not see this icon. In this case, look for the Show side panel arrow in the bottom right-hand corner of the application.
2. Click the My Tasks (or current list name) dropdown menu at the top of the Tasks panel.
3. Click Create new list.
4. Name your list, then click Done.

To switch between lists, click the dropdown menu again and select the specific list you want to view or edit.

To add a task:

1. Click the blue Tasks icon on the right-hand side of your screen.
2. Click Add a task.
3. Enter the task name.
4. (Optional) Add Details or a Date/Time. If these fields are hidden, click on the task name to expand the editing options.
5. Hover over the task name to access Task options (three vertical dots) and Add to Starred (star icon).
   • Task Options include adding a subtask, deleting the task, or moving the task to a different list.