How do I setup my timesheet?

Issue/Question

Note: You must be on campus or using Horizon VMware to submit your timesheet. Mac users must do this through VMware

Note: Set up tab must be filled out before saving.

Download your paybook from the Payroll Webpage.
- Student Employees (Student Employment Services)
Open the excel sheet and click Enable Editing
Click Enable Content next to the Security Warning
Select the Set Up tab, complete the required information in the yellow boxes
1. Name
2. Employee ID Number - If you do not know your ID#, call the Payroll Department (ext. 4018, 3965, or 4038)
3. Job Title
4. Record Number - Record number should always be (0) zero unless you have more than one job
  - If you have more than one job you will need to build a separate pay book for each job
5. Pay Group – You must click on the arrow to select from the drop down list or the paybook will not work properly
  - If there are no options in the drop down, download a new file ensuring set up tab is filled out first
6. Weekly Hours – Should default to 40, please change to your normal scheduled hours if you work less than 40 hours per week
7. Employee E-mail - Use your GRCC email address.
  - Notifications will only be sent to GRCC email accounts
8. Supervisor E-mail - Use your supervisor’s GRCC email address
Save the excel sheet to your J:Drive

Note: If you are on a newer version of excel, you may get a warning when saving. If so click on continue to save.

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