How do I setup my timesheet?

Issue/Question

How do I setup my timesheet?

Access Requirement: You must be on campus or using Omnissa Horizon to submit your timesheet. Mac users must complete this process through Omnissa Horizon.

Environment

  • J: Drive (Network Storage)
  • Omnissa Horizon (VDI)
  • Microsoft Excel

Process

Important: The Set up tab must be completely filled out before saving the file.
  1. Download your paybook: Visit the Payroll Webpage (opens in a new window).
  2. Open the Excel sheet and click Enable Editing at the top of the window.
  3. Click Enable Content next to the security warning to allow macros to run.
  4. Select the Set Up tab and complete all required information in the yellow boxes:
    1. Name: Your full legal name.
    2. Employee ID Number: If you do not know your ID#, contact the Payroll Department at ext. 4018, 3965, or 4038.
    3. Job Title: Your official position title.
    4. Record Number: Usually 0 (zero).
      • Note: If you hold multiple positions, you must create a separate paybook for each record number.
    5. Pay Group: Click the arrow to select from the drop-down list.
      • Note: If the list is empty, re-download the file and ensure you are editing it in a desktop version of Excel.
    6. Weekly Hours: Defaults to 40; update this to reflect your normally scheduled hours.
    7. Employee E-mail: Enter your @grcc.edu address.
    8. Supervisor E-mail: Enter your supervisor’s @grcc.edu address.
  5. Save: Save the Excel file directly to your J: Drive for security and backup.
Note: If you are using a newer version of Excel, you may receive a compatibility warning when saving. Click Continue to save the file.

 

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