This position is responsible for successfully administering and ensuring compliance with the required outcomes of the Department of Health and Human Services Health Resources and Service Administration (HRSA) Grant project. This position serves as a liaison with west Michigan community employers, community partners, and internal college departments and teams.
Requisition ID:
Position Number: 00002081
Employee Group: Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes:
ESSENTIAL FUNCTIONS
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Provide management and oversight of the HRSA grant activities
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Perform budget control officer (BCO) duties for the grant, budget monitoring, expense tracking, purchasing, payroll review and budget modifications
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Provide administrative oversight and direct supervision of grant project staff
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Monitor grant account tracking, purchasing activity, budget modifications, and payroll to ensure compliance with grants and College rules
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Work collaboratively with coalition partners, community organizations and internal college faculty and staff to identify roles and assure clear communication, cooperation and accomplishment of grant goals (outcomes)
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Establish internal systems to facilitate day-to-day work and create accountability
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Prepare reports internally, for the partnership, and for the Department of Health and Human Services and other reporting agencies/organizations:
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Monthly to track day-to-day operations
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Reporting to various US Government systems
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Quarterly to track progress on goals/objectives with attention to successes, barriers and corrective action
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Yearly to summarize goals, objectives and activities
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Train and equip new and ongoing staff on policy and procedures and provide for staff evaluations
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Respond to customer inquiries and complaints
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Serve as liaison with College faculty and staff to ensure connection to department and College Action Projects that relate to the grant outcomes
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In collaboration with staff, provide periodic reviews of internal systems to assure accurate and timely work
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Prepare for and participate in multiple yearly GRCC, state and federal audits and monitor visits
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Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position
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Performs other related duties as assigned
JOB SPECIFICATIONS
Educational Credentials
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Bachelor's degree preferred, associates degree required
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Must possess a valid driver’s license and transportation to travel to partner sites for coordinating activities and attending meetings
Work Experience
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Minimum 2-4 years of experience in business, education, healthcare, and/or workforce development
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Experience working with state and/or federal grants is preferred
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Project management experience is preferred
Skills
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Proven project management, administrative, and interpersonal skills
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Proven communication and organizational skills that relate to customer/employee management
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Proven work experience in development of internal processes and procedures
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Demonstrated proficiency in Microsoft Office
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Familiarity with federal government systems or forms
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Knowledge and understanding of higher education organizational structures, policies and procedures preferred
Physical Demands
Mental Demands
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Ability to work effectively with a wide range of constituencies in a diverse community
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Demonstrated ability to maintain positive interpersonal relationships and to effectively work as a member of a team
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Ability to communicate effectively, both orally and in writing
Working Conditions