00001587 - Procurement Specialist

The Procurement Specialists functions as an interface between the vendor community and the College to ensure compliance with purchasing policies and processes.  The specialist provides purchasing expertise and technical knowledge to evaluate purchasing requests for appropriateness, content, and clarity. 

The Procurement Specialist provides expertise to ensure compliance with federal and state laws and regulations, purchasing a variety of complex commodities requiring extensive knowledge; negotiate and execute purchases; collaborate with college stakeholders and subject matter experts to get the best value on complex commodities and services; execute internal audits for the Purchasing Pro-card program; analyze and execute college business accounts to provide cost savings and standardized commodities; provide conformity standard measures when assessing vendors; and communicate frequently with a diverse group of stakeholders, including leadership, faculty, and staff to ensure purchasing needs are met, requirements are clear, and promote positive relationships and strategic partnerships.

Requisition ID:
Position Number: 00001587
Position Number:
Employee Group: Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes: 

ESSENTIAL FUNCTIONS

  • Responsible for the purchase of all commodities and services in accordance with established College purchasing policies, procedures, and practices

  • Understanding and competency in College Wide Information System (CWIS) to enable the completion of daily purchasing process

  • Review and approve requisitions and purchase orders less than $25,000 for routine, recurring purchases

  • Plan and implement College practices related to e-procurement applications

  • Plan, test, and implement improvements in CWIS as it relates to purchasing applications

  • Create and maintain high level procedure documentation.  Identify functional user training needs; evaluate, develop, and deliver training

  • Assist in compiling monthly purchasing agenda for the Board of Trustees

  •  Assist with the execution of all RFQs, RFPs & RFIs in accordance with college purchasing policy

  • Assist with the GRCC fuel card program, driver PINs, new cards, etc.

  • Assist with vehicle rentals as required for Campus Operations

  • Develop and prepare standardized and ad hoc reports.  These reports are generated through the ERP system, perceptive content, Amazon Business, Office Depot, and Pro-card with Bank account.

  • Work with Accounting and vendors to resolve payment issues; and perform other duties as directed by the Purchasing Director

  • Manage the current procurement card program, including significant PeopleSoft data coordination, new/old cardholders, proceed policy training, procard reconciliation, procard violations, procard fraud resolution and travel card support and operations.  Execute daily Pro-card operations 

  • Maintain, build and strengthen relationships with suppliers (current and potential) with an emphasis on the use of minority and women-owned suppliers

  • Develop College purchasing strategies to maximize buying power

  • Oversee Shipping and Receiving daily operations

  • Oversee GRCC Online Store daily operations

  • Oversee student worker daily operations

  • Serve as the acting representative for Purchasing in the absence of the Director.  This includes but is not limited to approving purchase orders and required purchasing forms, supervising staff and assigning projects as needed, and attending Board of Trustees meetings

  •  Assist with the disposal of obsolete materials for the College in accordance with established College policies, procedures, and practices

  • Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position

  • Performs other related duties as assigned

JOB SPECIFICATIONS

Educational Credentials

  • Associate’s degree (required), Supply Chain Management, business or related field (preferred) or 3 years of Higher Education purchasing experience

  • CPPB (Certified Professional Public Buyer) certification (preferred)

Work Experience

  • Demonstrated experience providing excellent written communication and engaging in highly effective verbal communication skills

  • Demonstrated experience producing legible and concise reports, internal memos, and correspondence

  • Three years of large-scale purchasing experience required with experience in governmental or college and university purchasing preferred

  • Strong oral and written communication skills

  • High level of interpersonal skills and the ability to work as part of a procurement team

  • Knowledge of industry purchasing practices

  • High level of integrity and ethical practices

  • Knowledge of e-business, specifically procurement practices Strong computer skills, including the ability to effectively use the Microsoft Office suite and other software packages

Skills

  • Proficient in a Windows environment with a working knowledge of the Campus Wide Information System

  • Demonstrated skilled ability with procurement, internet, spreadsheets and various software

  • Knowledge of industry purchasing practices

  • Ability to work independently and/or as part of a team

  • Ability to communicate and work effectively with individuals and groups from various identities, cultures and backgrounds, in a culturally competent manner

  •  Ability to network and build relationships

  • Ability to engage in ongoing professional development activities related to job duties

  • Ability to travel to off-campus locations; must possess reliable transportation

Physical Demands

  • This position requires long periods of sitting, standing, reading, writing, listening, telecommunications and speaking

  • Must be able to lift items that weigh up to 20 pounds

Mental Demands

  • Demonstrated ability to communicate effectively, both verbally and in writing

  • Outstanding work ethic and integrity. Provide creative problem solving while staying within the parameters of best practice

  •  Ability to prioritize workload

  •  Optimistic attitude and proven ability to function effectively as a team member, and provide excellent customer service for internal and external GRCC stakeholders

  •  Commitment to GRCC’s Vision, Mission, Values and Goals

Working Conditions

  • GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website

  • Work is generally performed in an office environment, with standard office equipment

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