00001533 - Ford Fieldhouse Events Director

The Director of Ford Fieldhouse Operations and Campus Event Services is responsible for the oversight of all day-to-day operations of the Ford Fieldhouse including effectively scheduling activities and events to maximize facility use while meeting often competing usage demands. This position is responsible for overseeing the conference and event services on campus by assisting with scheduling, planning, and execution of campus events. This position is additionally responsible for all aspects of College’s charter bus and vehicle rental and the administration of campus wide vending operations.

Requisition ID:
Position Number: 00001533
Employee Group:  Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes: 

ESSENTIAL FUNCTIONS

Ford Fieldhouse

  • Serve as a team member of the College’s Finance & Administration Team, and assist in the advancement of GRCC’s mission, vision, values, and goals while embracing the diverse constituencies that define GRCC

  • Provide oversight and leadership to the operations staff within the Ford Fieldhouse facility

  • Provide strategic leadership and planning for facility programming in alignment with institutional vision

  • Oversee the day to day operations of the Ford Fieldhouse to maximize efficiency and meet the needs of Exercise Science Department, other academic departments that utilize the facility, the Athletic Department, Fieldhouse Community Memberships, and student and staff recreational use

  • Contract buses and vehicles for college travel while maintaining a comprehensive record of charter and rental costs college-wide

  • Provide a clean, safe, and secure environment for all facility user groups

  • Handle the master scheduling of all areas and activities so as to provide an orderly and efficient use of space and meet the needs of all users, given the physical constraints of the facility

  • Ensure all events within the Ford Fieldhouse are appropriately staffed with custodial, police and other college employees

  • Responsible for the management of all budgets associated with the Fieldhouse

  • Responsible for the general oversight of College vending operations

  • Responsible for the orderly operation of the concessions and food service operation for all activities and events within the Ford Fieldhouse 

  • Oversee the inventory control, sales reports, and maintenance of our license to prepare and sell foods from the Kent County Health Department

  • Write departmental action plans and projects and monitor the success of each plan or project

  • Oversee supervision and payroll for all full time, part time, and student employees

  • Oversee the hiring and onboarding of all new Ford Fieldhouse employees

  • Oversee the evaluation of all Ford Fieldhouse employees

  • Persons in this role are identified as a Campus Security Authority (CSA). CSA's will be trained and responsible for reporting Clery Reportable Crimes to Campus Police as required by the Clery Act

  • Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position

  • Performs other related duties as assigned

 Campus Event Services

  • Provide oversight and leadership to the operations staff within the Conference and Event Services Department

  • Responsible for the development, negotiation, writing, and execution of all rental agreements and MOU’s related to space and events in accordance with all applicable federal, state, local, and institutional guidelines

  • Confirm rental agreements and MOU’s are comprehensive and institutional liability is minimized

  • Oversee hiring, training, supervision, evaluation, and payroll for the Coordinator of Facility and Events

  • Oversee the utilization of the 25Live scheduling software

  • Liaison between the main schedulers of 25Live on campus

  • Ensure that all internal and external clients adhere to standard operating procedures and college policies as it relates to events and space on campus

  • Develop creative and innovative solutions to unique challenges posed by each event

  • Coordinate the appropriate event services with GRCC service providers (Facilities, IT, Campus Police, Food Services)

  • Maintain accurate records of event-related correspondence, rental agreements, certificate of insurance, invoices, and other documents

  • Assist with creating door lock schedules for buildings on campus using S2.

JOB SPECIFICATIONS

Educational Credentials

  • Bachelor’s degree in Facilities Management, Educational Leadership, or similar field required

  • American Red Cross CPR/AED for the Professional Rescuer and Healthcare Provider Certification Required

Work Experience

  • Minimum of five years of experience working in a leadership capacity at a collegiate or equivalent multi-use facility required

  • Must have experience with long-term strategic planning using data at an educational institution

Skills

  • Exceptional organizational skills and strong attention to detail

  • Must be able to multitask, work under pressure, and maintain composure. 

  • Must be proficient in verbal, written, and interpersonal communication to work effectively with diverse populations

  • Ability to lead and manage a team

  • Must be adept at problem solving, facilitating, and prioritizing

  • Must have the ability to communicate extremely well, both verbally and in writing

  • Must be able to work independently, or collaboratively as part of a larger team, depending on the situation

  • Must be proficient using standard business software and have the ability to develop competency using GRCC-specific software

  • Ability to work in a high traffic environment

Physical Demands

  • Must be able to lift up to 25-50 pounds

  • Must be capable of sitting and standing for prolonged periods of time

Mental Demands

  • Ability to handle pressure situations in a professional manner

  • Ability to react quickly, make sound decisions, and execute them expeditiously when necessary

  • Must be able and willing to work long and extended hours when necessary

Working Conditions

  • GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website

  • Work is generally performed within an office environment, with standard office equipment

  • Must be able to work flexible hours (i.e. evenings and night) including occasional weekends

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