00001731 - HR Coordinator of Adjunct Faculty & Contingency Employees

The Human Resource Coordinator of Adjunct Faculty & Contingency Employees is accountable for the continual evaluation of processes, procedures and ensuring continuity and the successful delivery of employment services for the Contingency (temporary), Adjunct Faculty and Independent Contractor workforce at Grand Rapids Community College.

Requisition ID:
Position Number: 00001731
Employee Group:  Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes: 

ESSENTIAL FUNCTIONS

  • Serves as liaison to GRCC departments and as the primary contact on requests related to contingency employment including independent contractors, and adjunct faculty

  • Administer all employment processes for contingency employees, adjunct faculty, and independent contractors across campus

  • Manage the contingency position authorization process and regularly evaluate the hiring process to align with the ongoing quality initiatives of the College. Administer compensation and pay rate studies for contingency employment.  Make recommendations for competitive wage rates for new placements

  • Maintain knowledge of legal requirements affecting the contingency and independent contractor workforce and report on areas of liability. Ensure that Independent Contractors assignments meet the IRS 20 factor test and are properly classified  

  • Provide guidance and respond to inquiries related to contingency employees, budgets, policy and procedures

  • Serve as a point of contact for adjunct faculty and contingency employees, addressing their questions and concerns

  • Establishes and administers systems to efficiently promote pre-screening of applications by academic administrators and department heads

  • Provides initial orientation to adjunct employees regarding wage and benefits

  • Leads and coordinates adjunct events with academic administration (on-boarding event & adjunct recruitment event)

  • Develop and update work instructions to support all processes

  • Participate in department and/or college planning to continually improve the Human Resources service support systems using appropriate planning methods, data collection and employment engagement processes

  • Perform independent audits for HR records

  • Data entry into the HR system as needed

  • Participate in professional development activities to remain current in HR Trends

  • Carries out a variety of special projects as needed

  • This role is a Campus Security Authority (CSA). CSAs will be trained and responsible for reporting Clery Reportable Crimes to Campus Police as required by the Clery Act.

  • Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position

  • Performs other related duties as assigned

JOB SPECIFICATIONS

Educational Credentials

  • Bachelor’s degree in business, human resources, public administration or related field required

Work Experience 

  • Minimum two years related experience and/or training in the field of employment required

  • Minimum three years’ experience in customer service required

  • Minimum two years’ experience working with a variety of HRIS and HR database systems preferred. Proven experience extracting and understanding data and data trends

Skills

  • Adaptability

  • Customer Service

  • Time Management

  • Problem Solving

  • Teamwork 

  • Communication 

Physical Demands

  • Work primarily in a seated position for long periods of time

  • Must be able to read, write and communicate fluently in English

  • Lifting or lowering an object from one level to another (includes upward pulling) of 25-50lbs.

Mental Demands

  • Excellent excel skills including proven experience with formulas, filtering and pivot tables

  • Proven organization, communication and problem-solving skills

  • Ability to work as a team member

  • Ability to work in a fast-paced environment with high volume work at peak times

  • Successful experience working with diverse populations

Working Conditions

  • GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website

  • Work is generally performed within an office environment, with standard office equipment

  • Environment is sedentary in nature, but may require standing and walking for up to 10% of the time

  • Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. 

  • High volume work at peak times of the year

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