Provide leadership to maintain and enhance the integrity of GRCC's accounting, budget and financial reporting systems and ensure the continued financial viability of the College. Research, analyze, plan and communicate vital financial information and recommendations to executive management, grant officers and others facilitating informed, sound decision making to meet the College's mission and ends.
Requisition ID:
Position Number: 00001055
Employee Group: Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes:
ESSENTIAL FUNCTIONS
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Lead contact with all college grant officers and grant writers to develop budgets, manage daily activities and provide direct oversight for conformity in grantor financial regulations as well as college policies and procedures
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Responsible for working directly with key federal and state compliance officials to research, investigate, prepare, analyze, report and make necessary decisions to adhere with all applicable laws and regulations
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Responsible to draw down or collect over $40 million of funds annually from federal, state and local grant reporting systems and maintain security for access to these reporting systems in accordance with applicable compliance requirements
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Provide direction, oversight and approval of all grant proposals submitted from grant officers for financial compliance and accuracy
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Prepare and send timely interim and final financial reports as required by each individual grant or contract and collaborate and provide leadership and guidance for grant officers to submit necessary information in a timely fashion
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Responsible for the operation of Accounts Payable Department and supervision of Accounts Payable staff
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Monitor and approve spending activity by various grant officers against grant budgets (includes journal entries, budget transfers and fund transfers)
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Collaborate with Financial Aid leadership to maintain and setup student financial aid awards in the student financials/general ledger interface systems to properly charge aid disbursements to grants
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Make necessary journal entries and prepare payments to properly reflect all grant accounting activity in accordance with grantor regulations
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Create account line budgets in PeopleSoft financials to provide oversight and direction to grant officers for tracking of all grant accounting activity based on approved budgets
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Maintenance and setup of grant employees in coordination with human resource staff to accurately charge staff to grants in PeopleSoft for grant reporting purposes
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Prepare documentation for the Single Audit in accordance with Office of Management and Budget requirements, produce Schedule of Federal Awards and work directly with the College’s auditors for various other required/requested information
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Assist the Controller and serve as backup support with specific attention to development and review of financial reports and annual financial statements. In addition, assist in the design, implementation and maintenance of the College’s Enterprise Resource Planning Software (PeopleSoft Financials/Student Administration/Human Resources-Payroll) as described below:
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Setup, design, implementation and maintenance of budget and accounting systems
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Setup related to human resource budget tables, account distribution and interface to the general ledger
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Reporting design and writing queries
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Setup, design, implementation and maintenance of various aspects of student financials and interface to general ledger
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Implement enhancements and upgrades from ERP vendor
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Troubleshoot and resolve systems issues in collaboration with IT staff and vendor support services
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Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position
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Performs other related duties as assigned
JOB SPECIFICATIONS
Educational Credentials
Work Experience
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Three years of experience in grant/fund accounting work and drafting governmental financial statements required. Preferably in a higher education setting.
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Work experience must show the ability to manage, report and maintain compliance on multiple grants or multiple budgets required
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Experience working with Enterprise Resource Planning software and procedures, including system design/setup, writing reports required
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Must have relevant leadership experience including supervision of staff required
Skills
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Advanced proficiency in Microsoft Office applications, with emphasis on Excel
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Demonstrated aptitude for data analysis and reporting
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Strong supervisory skills
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Strong interpersonal and oral/written communication skills
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Competency in the technical aspects of accounting laws and regulations and federal/state grant compliance
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Ability to work effectively with diverse groups and individuals in a team environment
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Excellent customer service skills
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Must have working knowledge and understanding of FERPA, HIPAA, and related privacy standards and maintain the highest level of confidentiality
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Ability to establish performance outcomes and evaluate the success of assigned area(s) of responsibility
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Ability to organize and manage multiple concurrent projects
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Ability to work independently and as part of a team
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Ability to network and build relationships both internally and with various external organizations
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Ability to exhibit attention to detail; maintain accurate, organized, and complete electronic and manual records
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Ability to contribute to the growth and development of the college by participating in teams
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based committee work, unit program planning, and other discipline and college-related activities
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Ability to engage in ongoing professional development activities related to job duties to stay up-to-date on all relevant accounting regulations, the Code of Federal Regulations and applicable State Grant Compliance Requirements
Physical Demands
Mental Demands
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Use of planning, organizational and leadership skills
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Use of superior analytical/interpretation skills
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Ability to produce quality work according to established procedures and within timelines in a multiple project setting
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Excellent organizational and problem-solving abilities, good reasoning skills, and the ability to make independent decisions, work with minimal supervision, and exercise sound judgment
Working Conditions