The Director of Purchasing is responsible for developing and maintaining an efficient, effective, and equitable procurement process that is in accordance with federal and state procurement regulations and encourages the inclusion of all suppliers.
The Director of Purchasing serves the needs of the College for all purchases in excess of $2500. Responsibility and authority to make commitments for these purchases is assigned to the Purchasing Department. This includes all contracts with suppliers regarding price, delivery, terms, quantity requirements, environmental impact, or other matters of a contractual nature. This type of work involves acute attention to detail and analytics, logistics management, public speaking, and engagement with many campus and community stakeholders.
Requisition ID:
Position Number: 00001021
Employee Group: Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes:
ESSENTIAL FUNCTIONS
- Provide direction, oversight, and support for the purchase of all commodities and services in accordance with established College purchasing policies, procedures, and practices
- Develop competency in College Wide Information System (CWIS) to enable the completion of daily purchasing process
- Review, revise, recommend, and implement College purchasing policies to remain in compliance with changing laws and regulations
- Ensure compliance with College purchasing policies
- Produce and ensure accuracy in the monthly Board of Trustees purchasing agenda report
- Plan and implement College practices related to e-procurement applications. Understanding and competency in systems associated with purchasing functionality (CWIS)
- Plan, test, and implement improvements in CWIS as it relates to purchasing applications
- Write, develop, execute, evaluate and award all RFQs, RFPs & RFIs in accordance with college policy, including facilitation of internal evaluation teams as needed
- Manage the current procurement card program
- Maintain and encourage relationships with vendors (current and potential) with an emphasis on the use of underrepresented vendors
- Develop and implement underrepresented vendors outreach program, including facilitation of an internal Supplier Inclusion Team
- Develop College purchasing strategies to maximize buying power
- Participate on cross college teams and committees as appropriate
- Engage in community groups and events in support of purchasing work at the college
- Supervise and manage Procurement Specialist, GRCCePrint department, and shipping/receiving department
- Responsible for the disposal of obsolete materials for the College in accordance with established College policies, procedures, and practices
- Review, revise, recommend, and implement the College’s Right-to-Know policies and program
- Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position
- Performs other related duties as assigned
JOB SPECIFICATIONS
Educational Credentials
- Bachelor's degree in Business, Supply Chain Management, or related field required
- Master’s degree preferred
- CPSM (Certified Professional in Supply Management) or CPPB (Certified Professional Public Buyer) certification required
- CPPO (Certified Public Procurement Officer) certification preferred
Work Experience
- Demonstrated experience with multifaceted budget management and compliance protocol
- Five years of large scale purchasing experience required with experience in governmental or college and university purchasing preferred
Skills
- Demonstrated experience providing excellent written communication and engaging in highly effective verbal communication skills
- Demonstrated experience producing legible and concise reports, internal memos, and correspondence
- Willingness to perform as a working manager
- High level of interpersonal skills and the ability to work as part of a management team
- Knowledge of industry purchasing practices
- High level of integrity and ethical practices
- Ability to understand, prepare, and review technical specifications
- Knowledge of e-business, specifically procurement and demonstrated ability to lead the College through this transition period
- Strong computer skills, including the ability to effectively use the Microsoft Office suite and other software packages
- Ability to thrive in a diverse environment and desire to support diverse vendors and suppliers
- Demonstrated skilled ability with procurement, internet, spreadsheets and various software
- Ability to work independently and as part of a team
- Ability to work effectively with individuals and groups from various identities, cultures and backgrounds, in a culturally competent manner
- Ability to network and build relationships
- Ability to engage in ongoing professional development activities related to job duties
- Ability to travel to off-campus locations; must possess reliable transportation
Physical Demands
- This position requires long periods of sitting, standing, reading, writing, listening, and speaking
Mental Demands
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Demonstrated ability to communicate effectively, both verbally and in writing
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Outstanding work ethic and integrity. Provide creative problem solving while staying within the parameters of best practice
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Ability to work independently and prioritize workload
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Optimistic attitude and proven ability to function, work independently and effectively as a team member, and provide excellent customer service for internal and external GRCC stakeholders
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Commitment to GRCC’s Vision, Mission, Values, and Goals
Working Conditions
- GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website
- Work is generally performed within an office environment, with standard office equipment