GRCC Student Financial Services is responsible for all College cash and the billing and collection of over $55 million in tuition and fees annually. The Customer Service Specialist is the first point of contact for students, parents, staff and community customers with Student Financial Services. This position supports all of the student services activities related to student financials including but not limited to tuition collection, third party payments, Raider Card activity and disbursement of financial aid. This individual will complete the necessary requirements to assure that students are successful in navigating the options for financing their college education at GRCC.
Requisition ID:
Employee Group: APSS
Schedule: 40 hours/52 weeks
Compensation: Level B
Benefits: Full-time
Reports to: Director of Student Financial Services
Posting Opens:
Posting Closes:
ESSENTIAL FUNCTIONS
- Primary function is to provide exceptional customer service when assisting students on the phone, via email, and in person with all areas of student finance, fostering a friendly, supportive, and welcoming environment for customers.
- Take a lead role in resolving front-line customer complaints and reducing customer frustrations. Refer customers to appropriate staff in Student Financial Services and other GRCC departments as necessary.
- Collect and post student payments received in person, via the mail and over the phone and prepare receipts.
- Responsible for maintenance and reconciliation of daily individual cash drawers. Run daily cash report, balance tender to report, reconcile discrepancies and deliver to Head Cashier.
- Assist with the collection of past due accounts receivables through billings and phone calls.
- Assist students and parents in the use of technology to obtain information, make payments and select refund preferences, including but not limited to utilization of the Online Center, Blackboard (Raider Card), BankMobile and Nelnet.
- Assist students and parents with interpreting their GRCC student account and planning for payment of their educational expenses.
- Assist in creating, reviewing and revising office communications and promotional/informational materials.
- Assist with scanning, confirming, and linking documents for students into ImageNow to the appropriate student account.
- Receive and review Residency Review applications.
- Responsible for generating and reviewing residency letters, including mailing and maintaining a digital copy.
- Provide basic information regarding GRCC student services (i.e., application, enrollment, counseling services, financial aid, etc.)
- Receive and respond to incoming e-mail requests to the Student Financial Services.
- Coordinate incoming and outgoing office mail.
- Must enjoy working with the public and possess good oral and written communications skills: ability to manage high volume of service requests via phone, email, and in person promptly, courteously and professionally.
- Be flexible in schedule to allow for changes during the semester. Ability to work evenings, week-ends and additional hours as requested by the supervisor.
- Ability to plan and work independently and as a team member in a multi-person, high volume customer service department.
- Ability to adapt to changing technologies and responsibilities.
- Ability to communicate effectively with a diverse student, staff and business partner population and provide exceptional customer service.
- Ability to work under pressure with many interruptions in a busy, student-centered environment.
- Must be punctual and have a good attendance record.
- Must maintain a high level of ethics in dealing with large amounts of money.
- Must be efficient and possess good organization, problem-solving, decision-making, and complaint resolution skills. Must use good judgment in handling sensitive or difficult situations. Must maintain the highest level of confidentiality.
- Willingness to learn Campus Wide Information System (CWIS) Gmail, Google Docs and ImageNow.
- High energy level with enthusiasm and interest in helping and supporting students, staff, and the general public.
- Demonstrates a commitment to continuous improvement, individually and for the college.
- Ability to work in a noisy environment.
- Ability to work flexible hours as needed
- Exceptional math skills.
- Demonstrated ability to understand basic accounting concepts.
- Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
- Performs other related duties as assigned.
JOB SPECIFICATIONS
Education Credentials
- Associate’s degree or comparable combination of relevant education and experience.
Work Experience
- Minimum of two years' experience in a similar customer service position required, preferably in higher education
- Experience in cashiering and accounting preferred
- Proficient in a Windows environment with successful experience using Excel and MS Word. Willingness to learn Campus Wide Information System (CWIS) Gmail, Google Docs and ImageNow preferred Skills
- Proven ability to provide excellent customer service to students and staff in a demanding work environment.
Skills
- Proven ability to provide excellent customer service to students and staff in a demanding work environment.
- Problem-solving qualities in order to service customers efficiently and pleasantly.
- Maintain records, files, and office activities in strict confidence in accordance with FERPA and other legal requirements.
- Create and maintain effective working relationships with staff to ensure a positive team.
- Ability to function effectively as a member of a team in a multi-person and high-volume customer service department with many interruptions.
Physical Demands
- Ability to lift and move up to 25 pounds
- Ability to sit/stand for extended periods of time
Mental Demands
- Must be a quick learner.
- Possess mature judgment and be flexible in regards to interruptions and the ability to handle pressure situations.
- Must use good judgment in handling sensitive, confidential, or difficult situations in a pleasant and professional manner.
- Demonstrated initiative and problem-solving abilities and be able to exert initiative and resourcefulness.
- Ability to work independently, as well as cooperatively with teams.
- Tolerant of frequent interruptions.
Working Conditions
- GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.