00001060 - Support Professional, College Advancement & GRCC Foundation

This position serves as the first point of contact for the college Advancement and Foundation offices. The Support Professional must enjoy working with people, present a positive and professional image, and be a goodwill ambassador for the department and the college.

Requisition ID:
Position Number: 00001738
Employee Group: APSS
Schedule: 40 hours/52 weeks
Compensation: Level A
Benefits: Full-time
Reports to: Vice President for College Advancement
Posting Opens: 
Posting Closes: 

ESSENTIAL FUNCTIONS

  • Provide high level administrative support to the Vice President for College Advancement and the GRCC Foundation Board of Directors utilizing excellent judgment at all times.
    • Prepare correspondence, reports, white papers, and other data needed by College Advancement/Foundation staff and the Foundation Board and its committees.
    • Serve as first point of contact for Vice President for College Advancement and Foundation Board of Director's scheduling needs that includes answering the telephone and disseminating the mail
    • Maintain appointment calendars, work schedules, and critical timelines for the Vice President for College Advancement
  • Serve as the first point of contact for the College Advancement and Foundation offices
    • Act as an internal, and external, community liaison and goodwill ambassador for the College Advancement and the GRCC Foundation leadership team.
  • Assure donor confidentiality, as well as the confidentiality of the projects undertaken by the GRCC Foundation by conducting all personal contacts and communications with donors in a professional manner
  • Manage all aspects of the College Advancement/GRCC Foundation office management:
    • Process mail, check deposits, acknowledgments, and tax receipts to be sent to donors of the GRCC Foundation.
    • Maintain College Advancement budget including financial reporting, budget preparation, basic analysis, etc.
    • Maintain College Advancement and Foundation web pages.
    • Manage Thankview video platform for donor engagement.
    • Manage Foundation events as assigned by the Vice President of College Advancement (includes event planning and coordination from start to finish, setting up events in Raiser's Edge, budget etc.)
    • Provide high level administrative support for campaign initiatives, events, etc.
    • Maintain and archive foundation filing system
    • Must be familiar with recordkeeping/retention requirements for donor lists, grants, alumni relations, scholarships, etc.
  • Maintain and update Raiser's Edge Donor Database
  • Manage student employee
  • Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
  • Performs other related duties as assigned

JOB SPECIFICATIONS

Education Credentials

  • Associate’s degree or comparable combination of relevant education and experience.

Work Experience

  • Minimum of three (3) years of administrative office management experience required
  • Demonstrated experience in fundraising software (i.e. Raiser's Edge), database management, or CRM software is required
  • Nonprofit experience preferred
  • Finalists must possess excellent proofreading skills and have aptitude for detailed work. A skills assessment may be required.

Skills

  • Must have strong organizational skills and ability to anticipate needed resources/information to see projects to successful conclusion
  • Working knowledge of computers both enterprise and PC including but not limited to word processing, database programs, and spreadsheets
  • Demonstrated experience in prior budget responsibilities
  • Proficient Internet navigation skills to conduct donor research and benchmark non-profit best practices

Physical Demands

  • Ability to lift and move up to 25 pounds

Mental Demands

  • Ability to manage projects and work independently on daily routines
  • Ability to respond courteously and appropriately to telephone and personal inquiries from all stakeholders
  • Ability to maintain confidentiality and able to cope calmly and professionally with different events and circumstances
  • Ability to work effectively with diverse groups and individuals in a team environment
  • Ability to perform the functions of the job efficiently and cheerfully
  • Incorporate GRCC values into professional work environments
  • Willing and able to work as a team with other co-workers

Working Conditions

  • GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
  • Office and reception environment
  • Working with people and presenting a positive and professional image
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