How do I check the accessibility of documents?

Information on software supporting the creation and verification of accessible documents.

Question

What software can I use to check the accessibility of documents?

Environment

• Windows
• macOS

Answer

Accessibility During Creation

The primary productivity suites used at GRCC include built-in checkers. These tools help you identify issues like missing alt-text, poor color contrast, or incorrect heading structures while you are still drafting your document.

• Microsoft 365 (Word, PowerPoint, Excel): Includes a robust "Check Accessibility" button under the Review tab. View Microsoft Guide (opens in a new window)
• Google Workspace (Docs, Slides, Sheets): Supports accessibility through "Grackle Docs" or native screen reader support settings. View Google Guide (opens in a new window)
• Apple iWork (Pages, Keynote, Numbers): Features built-in tools for adding descriptions and checking layouts. View Apple Guide (opens in a new window)

Post-Creation & PDF Verification

If you are working with finalized documents or PDFs, the following specialized tools are available to faculty and staff:

• Adobe Acrobat Pro: This is the industry standard for verifying and "remediating" (fixing) PDF accessibility.
  • Installation: Available via the Software Center (Windows) or Self Service (macOS).
  • Licensing: Requires an Adobe Creative Cloud license. If you do not have one, request it through the IT Service Catalog.
• Anthology Ally (Canvas): A dedicated accessibility tool integrated directly into the Blackboard/Canvas environment.
  • Ally automatically scans course materials and provides an "accessibility score" (indicated by a gauge icon).
  • For tutorials on improving your Ally scores, please contact Teaching, Learning, and Distance Education (TLDE).