Quarterly Performance Report (QPR) Upload Process

Purpose and Goals

This article outlines the process for submitting Quarterly Performance Reports (QPRs) for DOL-funded grants using the federal Workforce Integrated Performance System (or WIPS) reporting tool. The QPR tracks individual participant data via a PIRL-formatted file and must pass a series of edit checks before final certification.

Focus Areas

• PIRL file preparation

• QPR file upload and schema selection

• Edit check error correction

• Duplicate detection and removal

• Certification

Reporting Participant Data

1. Log into WIPS site with designated credentials.

   • Complete two-factor authentication if prompted.

2. Navigate to the File Upload section in the federal reporting portal.

3. Complete the required fields:

   • Quarter End Date (select from dropdown)

   • PIRL Version: Select PIRL2025

   • Schema Name: Select Demonstration

   • Grant Number: Choose the applicable DOL grant

   • Choose a File: Upload the PIRL CSV (Comma Separated Values)-formatted file

   • Click Submit.

4. After submission, select Edit Check Results to review issues. Processing may take time, dependent on DOL site traffic.

5. If Format Errors or Invalid Column Numbers appear:

   • Manually confirm the number of columns in the file

   • Remove any unintended spaces in empty fields

6. For Total Errors (Round 1):

   • Click the number linked under Total Errors to view individual PIRL element numbers with errors present and total numbers per PIRL

   • Use PIRL documentation to locate and fix each issue

   • Make corrections in the original file

   • Re-upload the corrected file

   • Repeat process until Total Errors equals 0

7. If Total Duplicates are present:

   • Review OBS and PIRL elements to remove any duplicate records

8. For Total Errors (Round 2):

   • Repeat the error review from Round 1 and follow correction process

9. Once all errors are resolved and no duplicates are reported, select Certify or notify grant Certifier (dependent on account type)

10. Wait for confirmation email to verify that the QPR has been successfully submitted