Instructions for Associate Deans on Approving / Requesting Modifications for FPE Plans and Reports

This article provides instructions for Associates Deans on approving/requesting modifications for FPE Plans and Reports.

Information

This article provides instructions for Associates Deans on approving/requesting modifications for FPE Plans and Reports. 

 

Environment

• PeopleSoft
  • HRProd 

 

Process

1. Log in to HRProd.
2. Click the Navigator button in the upper right corner of the toolbar. 
3. Click GRCC Custom.  
4. Click Human Resources.
5. Click Faculty Evaluation.
6. Click Approve Faculty Perf Evals.
7. To find a specific faculty member, type in first 3 letters of last name in box next to begins with. To pull up all faculty names, click Search. 
8. Click on faculty name (make sure it’s for the current year); faculty who serve as DHs/PDs will be listed twice (once as Dept. Head and once as Assoc Dean; use the AD option for them).
9. After clicking on their name, you’ll be brought to the page for the first tab General; you’ll see the other 6 tabs listed at the top as well; click on each tab to navigate through the FPE.
10. In order for the AD to make a decision on the tab, the DH/PD will need to have approved it first; at the top (right above where it says step and rank, it’ll say “Plan approved by Dept. Head / Program Director”; for the Report, it’ll say “Report approved by Dept. Head/Program Director”).
11. If the Plan or Report is at the AD step, you’ll see a green check mark and a red x at the top right; hitting the green check mark approves the plan / report tab; hitting the red x rejects the tab; this sends it back to the faculty member and means that the faculty member will have to modify and resubmit it; the resubmission will go to their DH/PD who has to approve it before it can go back to the AD for approval.+
12. The padlock icon at the top can be used by the AD to unlock tabs that have been approved by the AD but have been requested to be reopened by the faculty member.