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The position is key to tracking, documenting and recording the US Department of Labor outcomes for the H1-B One Workforce manufacturing career pathways grant. This position serves as the key technical staff member for the multiple systems used by the US Department of Labor, GRCC, and West Michigan Works to track data and record the progress of the grant work (non-financial). In addition, this position works to ensure non-financial grant documentation is recorded and tracked and trains new grant partners in the intake and tracking processes.
Requisition ID:
Position Number: 00002022
Employee Group: Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes:
ESSENTIAL FUNCTIONS
- Coordinate, organize, maintain, and input data into various databases, enterprise systems and spreadsheets for the US DOL H1-B One Workforce Grant
- Act as grant lead for the Grant tracking system and other software systems for gathering grant outcomes and participant information. Coordinate data and intake tracking activities with workforce partners
- Coordinate and ensure that USDOL outcomes are being tracked in accordance with the US DOL guidelines. Ensure that all partner organizations are inputting correct information.
- Monitor, train and report on external grant partners in all 7 counties to ensure outcomes and back-up paperwork to support outcomes are being maintained according to US DOL circular guidelines
- Produce weekly, monthly and quarterly reports as required
Contact and follow-up with grant participants to gather participant data and audit participant files. Immediately report any discrepancies to the H1-B One Workforce Grant Manager.
Build mailing lists and helping with technical set-up for mailings, e-mails and client management system
- Coordinate, write and maintain record of grant processes, policies, intake, follow-up and tracking technical materials, class curriculum documents as required by grant
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Assist with web pages, external communication software
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Coordinate school and non-profit visits to the MTEC or to health program sites
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Coordinate events and manufacturing trailer activities to support the skilled trades outreach activities of GRCC
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Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position
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Performs other related duties as assigned
JOB SPECIFICATIONS
Educational Credentials
- Associates degree preferred, high school diploma or equivalent required
Work Experience
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1-2 years’ experience in higher education or workforce development required
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Previous customer service experience preferred
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Proven experience working in a professional environment
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Must possess a valid driver’s license and transportation to travel to partner sites for gathering data information, coordinating activities and attending meetings
Skills
- Proficiency in Microsoft Office (Word and Excel)
- Must be able to work under pressure, possess mature judgment, and be flexible with regards to interruptions
- Strong oral, written, and interpersonal communication skills
- Strong technology skills with the ability to adapt from manual to technical processes
Physical Demands
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Ability to lift 15lbs and stand for 30-45 minutes at a time
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Ability to drive or travel to employer locations and local community partner locations is required. Valid driver’s license and the ability to provide transportation to meetings in the State of Michigan
Mental Demands
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Competence to organize work, handle multiple tasks, and meet timelines in a multi-project environment
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Continuously keeping up to date technically around programs, offerings, and activities (relevant or new) to meet grant outcomes
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Consistent and intentional work habits that establish and maintain interpersonal relationships
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High level of energy, enthusiasm and the ability to be innovative and think creatively
Working Conditions