00002087 - Clery Compliance Specialist

Reporting to the Chief of Police or designee, the Clery Act Compliance Coordinator serves as the campus coordinator responsible for compliance with the regulatory requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.  Working collaboratively with the GRCC Police Department and other campus departments, the Clery Act Compliance Coordinator serves as the expert resource for all laws and regulations as outlined in the Federal Clery Act as well as laws and regulations retaining to the processing, retention, release and disposition of police department and Clery records. This position helps develop a comprehensive, “best practice” Clery Act Compliance program.

Requisition ID:
Position Number: 00002087
Employee Group: Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes: 

ESSENTIAL FUNCTIONS

• Coordinates the institution’s Clery Act Compliance program

• Develops the institution’s Clery Compliance policies and procedures

• Will establish and maintain Clery Act compliance programs at each separate campus

• Coordinates the development of a Clery Act Management Committee, acts as committee chair

• Prepares and distributes the Annual Security Report

• Ensures notices announcing the availability of the Annual Security Report are properly developed and available to prospective students and employees

• In conjunction with the applicable offices, develops and implements Clery Act required policies, programs, and activities

• Collaborates with Human Resources, Student Affairs and other campus departments to identify Campus Security Authorities (CSAs) as defined by the Clery Act

• Develops processes for ensuring specific CSA responsibilities and training requirements are included in job descriptions across the College

• Help maintain the principal CSA roster and email distribution list for each academic year, including making frequent updates to reflect staffing changes

• Send communication to CSAs involving obligation reminders, campus reporting procedures and requests for information

• Provides, facilitates, and coordinates training for institutional CSAs and key stakeholders on Clery Act compliance

• Maintains a centralized and organized database for collecting, managing, and reporting Clery Act data

• Compiles, examines and verifies crime and disciplinary referral data from various internal and external sources, including the GRCC Police Department (PD), Student Conduct, Academic Personnel, Human Resources, Title IX, GRPD and other law enforcement agencies

• Reviews all PD police reports to ensure proper crime classification of incident reports, review for timely warning considerations, crime log inclusion and annual statistical disclosures

• FOIA requests and reviews all local law enforcement police reports for non campus locations to ensure proper classification, assess for timely warning or other communicative considerations, crime log inclusion and annual statistical disclosure

• Reviews all GRCC CSA reports for timely warning considerations, crime log inclusion in annual statistical disclosures

• Reconciles GRCC CSA reports to maintain accurate records, including maintaining a Clery compliant audit trail and annual archiving of reports

• Coordinates retention of printed and electronic records for Clery Act compliance

• Coordinates with the appropriate college departments to ensure compliance with programming for VAWA, drugs and alcohol, and crime prevention and security awareness

• Maintains records for programming for VAWA, drugs and alcohol, and crime prevention and security awareness

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  Assists with collaborating with Office of the Vice President for Finance and Administration, Facilities Management, Office of the Registrar, Student Life and Conduct and other campus departments to maintain Clery Act classification procedures for all buildings and properties owned and/or leased by GRCC and officially recognized student organizations

• Develops and maintains a campus Clery map and conducts an annual review to ensure continued compliance

• Coordinates with Athletics, Office of Student Life and Conduct, Office of Vice President of Finance and Administration, and other campus departments to collect and track student travel information

• Ensures maintenance of property list of registered student organizations in partnership with the Office of Student Life and Conduct

• Maintains principal Clery geography spreadsheet and provides a consolidated list of Clery geography locations annually for collection of crime statistics from outside law enforcement agencies

• Assists with initiating, developing, revising, and maintaining all of GRCC’s Clery Act compliance program policies and procedures to ensure compliance with Clery Act-related laws and regulations

• Conducts research on pending changes to the Clery Act and related laws and regulations to determine their impact on current college policy and procedures

• Consults and interacts with other institutions, agencies and entities outside of GRCC to discuss best practices, compliance concerns or regulation interpretation; assists with implementing campus-wide best practices when applicable

• Ensures familiarity with the Higher Education Opportunity Act (HEOA), Higher Education Act (HEA), Family Educational Rights and Privacy Act (FERPA), policies and compliance requirements

• Maintains and updates the daily Crime Log in compliance with the Clery Act

• Ensures crime and disciplinary referral data gathered from various internal and external sources are included on the log

• Ensures appropriate sworn/non-sworn PD personnel update the disposition of all crime reports for Clery Act compliance

• Develops a process to capture all reported crimes within GRCC PD’s patrol jurisdiction, as defined by the Clery Act, for inclusion on the log

• Collaborates on all related activities in support of the Annual Security Report (ASR)

• Prepares, and assists with publishing and distributing the ASR to current and prospective students and employees

• Reviews policies and procedures by various campus departments and updates annual report accordingly to ensure information is accurate and Clery-complaint

• Coordinates with the appropriate college departments to ensure compliance with regulations such as the Drug Free Schools and Communities Act (DFSCA) and Violence Against Women Act (VAWA)

• Collaborates with other campus departments and records custodians to ensure proper retention schedules for Clery-related documents

• Assists with developing policies, procedures and sample language for the Emergency Notification and Timely Warning communications

• Collaborates with the Chief of Police and the Lieutenant at the PD to ensure compliance with Emergency Notification and Timely Warning requirements of the Clery Act

• Coordinates with the Chief of Police to ensure that at least one test of emergency response and evacuation procedures are completed annually that meet federal requirements

• Keeps a record of all tests that are conducted and keeps maintains a file for all applicable information (table top exercise, communications and after report summaries)

• Serves as chair for the GRCC Clery Act Compliance Committee

• Participates with Michigan Clery Compliance Connection (MiC 3 ) group or other clery  networking group for  Michigan Colleges and Universities

• Maintains the GRCC Police website and coordinates with the Chief of Police on updates

• Acts as back up dispatcher as necessary

• Assists with GRCC PD accreditation maintenance process

• This role is a Campus Security Authority (CSA). CSAs will be trained and responsible for reporting Clery Reportable Crimes to Campus Police as required by the Clery Act

• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position

• Performs other related duties as assigned

JOB SPECIFICATIONS

Educational Credentials

• Bachelor’s degree in criminal justice, public administration, or related field

• National Clery Compliance Officer Certification (or ability to obtain within 6 months of employment)

Work Experience

• Experience complying with the requirements of the Clery Act

• Experience with Title IX

• Experience with the Drug Free Schools and Community Act

• Preferred 5 years experience in law enforcement or higher ED campus safety

Skills

• Excellent oral and written communications

• Ability to work independently and meet deadlines

• Sound interpersonal skills and ability to maintain confidentiality and handle sensitive information

• with tact and diplomacy.

• Excellent computer skills to include Microsoft office suite and databases

• Knowledge of Grand Rapids Community College Policies and procedures

• Knowledge of criminal laws and reporting processes

Physical Demands

• Ability to sit for long periods of time

• Ability to work at a computer for long periods of time with or without accommodation

• Ability to lift up to 25 pounds

Mental Demands

• Ability to identify research, analyze, interpret, and conduct complete analysis of complex laws, statutes, policies, and data

• Demonstrates critical, innovative, and strategic thinking skills and judgment to make sound decisions in uncertain or ambiguous situations

• Ability to approach challenges with a clear perception of organizational and political impacts

• Excellent organizational and time management skills, with the ability to prioritize workload to meet deadlines

• Must have the ability to process assigned work with an attention to detail and maintaining a high level of accuracy

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website

• Ability to pass a criminal background check

• Out of state travel may be required for training purposes