00002082 - Data Tracking Specialist, Health Resources & Services Grant (HRSA)

The position is key to tracking, documenting and recording the U.S. Department of Health and Human Services HRSA Grant outcomes.  This position serves as the key technical staff member for the multiple systems used by the US government, Department of Health and Human Services, and GRCC, to track data, ensure correct forms are used and record the progress of the grant work (non-financial). In addition, this position works to ensure non-financial grant documentation is recorded and tracked and trains new grant partners in the intake and tracking processes.

Requisition ID:
Position Number: 00002082
Employee Group:  Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes: 

ESSENTIAL FUNCTIONS 

• Coordinate, organize, maintain, and input data into various databases, enterprise systems and spreadsheets for the US HRSA Grant

• Act as grant lead for the Grant tracking system and other software systems for gathering grant outcomes and participant information.  Coordinate data and intake tracking activities with workforce partners

• Coordinate and ensure that HRSA outcomes are being tracked in accordance with the US DOL guidelines.  Ensure that all partner organizations are inputting correct information.

• Monitor, train and report on external grant partners, including employers  to ensure outcomes and back-up paperwork to support outcomes are being maintained according to US government circular guidelines

• Produce weekly, monthly and quarterly reports as required 

• Contact and follow-up with grant participants to gather participant data and audit participant files. Immediately report any discrepancies to the HRSA Grant Manager

• Build mailing lists and helping with technical set-up for mailings, e-mails and client management system

• Coordinate, write and maintain record of grant processes, policies, intake, follow-up and tracking technical materials, class curriculum documents as required by grant

• Assist with web pages, external communication software

• Coordinate school and non-profit visits to the MTEC or to health program sites 

• This position requires regular attendance during normal scheduled hours 80% of the time. Some flexibility is required to participate in meetings and events related to the grant or signing up participants

• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position

• Performs other related duties as assigned

JOB SPECIFICATIONS

Educational Credentials

• Associates degree preferred, high school diploma or equivalent required

• Must possess a valid driver’s license and transportation to travel to partner sites for gathering data information, coordinating activities and attending meetings

Work Experience 

• 1-2 years of  experience in higher education, technology, healthcare or workforce development required

• Previous customer service experience preferred

• Proven experience working in a professional environment required

Skills

• Proficiency in Microsoft Office (Word and Excel)

• Must be able to work under pressure, possess mature judgment, and be flexible with regards to interruptions

• Strong oral, written, and interpersonal communication skills

• Strong technology skills with the ability to adapt from manual to technical processes

Physical Demands

• Ability to sit for prolonged periods of time

Mental Demands

• Must demonstrate high levels of customer service and interpersonal skills, as well as strong attention to detail, organization, and problem-solving abilities

• Ability to communicate effectively with a diverse student, staff, and business partners

• Ability to plan and work independently and as a team member

• Ability to follow detailed processes

• Must be punctual with a good attendance record

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website

• Travel to partner sites for gathering data information, coordinating activities and attending meetings required