00002016 - Director of Athletics

The Athletic Director will provide leadership, oversight, and day to day supervision of the intercollegiate athletic program, and ensure and demonstrate the program complies with college policies and procedures, as well as NJCAA rules and regulations and conference guidelines.

Requisition ID:
Position Number: 00002016
Employee Group:  Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes: 

ESSENTIAL FUNCTIONS

Leadership

• Responsible for the leadership, oversight, and day to day supervision of the intercollegiate athletic programs

• Develop and coordinate the implementation of program goals and objectives to enhance the athletic program and student athletic experience

• Foster an environment that promotes athletic and academic success

• Serve as the official College representative for matters concerning the MCCAA, Region XII, and the NJCAA, which includes being current on compliance changes and requirements

• Attend required athletic state and regional meetings, as a representative of the College

• Effectively work with academic and student services to promote and support athlete retention, successful transfer, completion, and accomplishment of educational goals

• Participate in the Student Affairs Leadership Team by attending meetings, providing updates, collaborating on athletic and student success initiatives, and providing staff coverage

• Responsible to ensure that emergency response protocols are known and followed for direct reports

• Responsible for the short and long-term athletic program planning, including the encouragement of processes and program improvement opportunities

• Respond and document athlete and team concerns and complaints in a timely manner, which include informing the Dean of Student Affairs

• Coordinate the process and selection of the GRCC athletic awards for presentation at the annual student leadership and athletic recognition programs

• Reviews and develops Athletic policies and practices for consideration and approval

• Remain knowledgeable in ADA and Title IX requirements, which include athlete submissions to the NJCAA upon request

• Responsible for coordinating athletic related information for the external community in accordance with college protocol

• Develop and maintain community partnerships and relationships with area high school and college athletic directors and programs

• Responsible for timely communication with supervisor and other college personnel regarding all emergency incidents and incidents of inappropriate conduct

• Explore and develop fundraising opportunities in collaboration with the GRCC Foundation office

Athletic Operations

• Leads and manage the day-to-day athletic program operations

• Manage and coordinate all home and off-site athletic events, including schedules, preparation of facilities, equipment, officials, and game personnel (game management)

• Coordinate with on-campus services and monitor the academic advising support, study table team activities, and academic progress reports for student athletes

• Provide regular communications to coaches and volunteers on program planning, college requirements and updates

• Complete NJCAA regional, and national athletic award nomination submissions for student recognition 

• Complete and monitor the annual Athletic Department Plan

• In coordination with staff, develop and implement regular athletic communications for upcoming programs, and special events

• Coordinate and document the athlete annual orientation and Title IX training programs

• Oversee and coordinate the travel for athletic teams during the regular and off-season competition, including spring break trips for designated teams

• Oversee and supervise the purchase of equipment for the athletic program with the assistance of the equipment manager

• Actively promote the athletic program and work cooperatively with the communication and student life offices

• Coordinate the game filming and statistical recording that is required and requested for sports teams

• Ensure the GRCC Website is current and relevant for weekly sport information and upcoming activities

• Review and update the coaches and student athlete handbooks, bulletins, and other publications

Supervision and Oversight

• Attend all athletic home events/competitions and act as game administrator, or be responsible for delegating a game administrator

• Hire and supervise a student staff to assist and support on-site team practices, competition and special events

• Coordinate and oversee the recruitment and search process, training, and evaluation of athletic personnel (FT Athletic Trainer, One-Third APSS, PT Head and Assistant Coaches, Contingency staff, and student employees)

• Administer and communicate to athlete staff and coaches the College policies, procedures, and necessary documentation including those specific to athletics (e.g. code of conduct, Title IX, FERPA, health insurance requirement, athletic handbook, and eligibility)

• Ensure the college processes and required documents are completed for volunteer involvement and clearance to participate with the athletic program

• Oversee and review the Athletic Website including approving rosters, schedules, coaching personnel, and athletic information postings

• Serve as the liaison for community sports media and manage athletic program related communication

• Follow-up with athletes and coaches to obtain NJCAA official and required documents for athlete tracking and eligibility submissions

• Oversee and ensure that athletic grant aid (LOI) and scholarships awarding submission are timely and accurate for student account review and posting by the financial aid office

• Assist and support the Coaches in recruiting student athletes, while working cooperatively with admissions, orientation, and financial aid

Fiscal and Budget Management

• Responsible for the financial preparation, monitoring, and management of the athletic program

• Responsible for submitting post season tournament off-cycle budget requests and expense accountability following regional and national travel

• Responsible for following the BCO annual budget request and reporting cycle

• Responsible for the reimbursement and credit card process and records for head coach

• Coordinate, monitor, and approve fundraising activities and requests sponsored by the Athletic Department

• Review and approve with Dean of Student Affairs fundraising proposals from Coaches

• Responsible for ensuring trip and athletic related expenses follow college and athletic policies

• Monitor and approve individual sport club/agency account requests and spending

Compliance

• Ensure and demonstrate the athletic program is in compliance with college policies and procedures

• Demonstrate compliance with all NJCAA rules and regulations along with conference guidelines

• Responsible for the coordination and monitoring of the NJCAA required outcome reports for NJCAA including the athletic scoreboard

• Accountability and management of the NJCAA letter of Intent (LOI) process for prospective and current athletes which include the timely electronic submissions

• Certifies and monitors eligibility of student athletes as prescribed by the NJCAA and any other governing agencies, which includes creating and maintaining required individual and team audit files

• Coordinate and supervise NJCAA sport audits when college is required to submit

• Work closely with the coaching staff to ensure that GRCC, its staff, and the student athletes comply with all MCCAA and NJCAA pertinent compliance standards and requirements

• Ensure that sports facilities are prepared according to appropriate guidelines and make recommendations for required changes

• Monitor and report any federal equity issues with regards to Title IX compliance

• Serve as a college deputy coordinator for Title IX student concerns which includes on-going training and reporting

• Track and report team travel information for the college’s annual Clery Report

• Provide and check athletic and program information for the GRCC annual submission of the Title IV equity in athletics consumer report

• Persons in this role are identified as a Campus Security Authority (CSA). CSA’s will be trained and responsible for reporting Clery Reportable Crimes to Campus Police as required by the Clery Act 

• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position

• Performs other related duties as assigned

JOB SPECIFICATIONS

Educational Credentials

• Bachelor’s degree from accredited college/university

• Master’s degree preferred

• National Career Readiness Certificate (NCRC) preferred, but not required

Work Experience

• Two (2) to Three (3) years of experience in athletics related administration or equivalent in an educational environment

• Higher Education athletic administrative experience preferred

• Supervisory experience in an athletic department preferred

• A demonstrated knowledge and understanding of the standards and requirements for NJCAA and Title IX regulations preferred

• Demonstrated communication and interpersonal skills

• Demonstrated leadership, organizational, and problem solving skills

Skills

• Need to add "Skills" bullet points here
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Physical Demands

• Candidate must have a valid driver’s license and be able to drive to off-site regional meetings, events and competitions

• Must be able to sit or stand for long periods of time

• Ability to lift and move equipment to support events (50 lbs.)

Mental Demands

• An understanding of and appreciation for the community college philosophy and student population

• An interest in working with diverse student populations who represent a wide range of ages, ethnicities, national origins, and abilities

• Demonstrated initiative and strong organizational and problem-solving abilities

• Ability to perform routine and unexpected duties with minimal supervision

• High energy level

• Ability to work under pressure while possessing mature judgment and flexibility in regards to interruptions and schedule changes

• Must use good judgment in handling sensitive or difficult situations in a pleasant and professional manner

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website

• This position requires flexibility to provide administration and oversight at on and off-campus athletic activities and events day, evening, and weekends