00001551 - Controller

This position maintains and enhances the integrity of the GRCC's accounting and budget systems to ensure the continued financial viability of the College.  The Controller is responsible for providing timely and accurate  monthly and annual financial reporting as well as providing necessary financial information and guidance to executive management for informed and sound decision making to help meet the College's mission and ends.  This position must utilize industry knowledge, planning skills, communication and visionary skills to achieve results in the most efficient way possible to best meet the College's mission and ends. 

Requisition ID:
Position Number: 00001551
Employee Group: Professional, Management and Administration
Schedule: 40 hours/52 weeks
Compensation:
Benefits: Full-time Part-time Limited Benefits
Reports to:
Posting Opens:
Posting Closes: 

ESSENTIAL FUNCTIONS

• Oversees and manages all general accounting systems including accounts payable, accounts receivable, general ledger, fixed assets, and others in accordance with applicable federal and state fiscal rules and regulations

• Creates and implements fiscal management and accounting policies and procedures to ensure accurate financial reporting and compliance with state and federal regulations

• Prepares all internal and external financial reports

• Develops and executes internal audit procedures and manages the annual external audit process

• Prepares year end adjusting entries and provides oversights and direction for the year end closing process

• Manages federal, state, and local grant accounting and reporting, including federal student Pell and other grant awards

• Manages agreements with 46 tax units and collects all required property taxes accurately.

• Completes all necessary 1099 and 1098T reporting

• Accounts for all procurement card expenditures and internal charges

• Approves of payment request, budget transfers, journal vouchers and other financial transactions as necessary

• Guides the design and implementation of the budget and accounting ERP system including the following: 

  • PeopleSoft Financials

    • Setup, design, and implement budget and accounting systems

    • Reporting design and writing queries 

    • Implement enhancements and upgrades

    • Troubleshoot and resolve systems issues

  • PeopleSoft Student Administration Financials/Accounts Receivable

    • Setup, design and implement various aspects of Student Financials

    • Reporting design and writing for proper oversight and reconciliation with general ledger

    • Help implement enhancements and upgrades

    • Troubleshoot and resolve system issues

  • PeopleSoft HR/Payroll

    • Setup related to budget tables and account distribution

    • Report design and writing for proper oversight and reconciliation with general ledger

    • Troubleshoot and resolve systems issues

    • Design and update internal control systems

    • Improve accounting processes and implement procedures

    • Strategic analysis and decision making related to the above tasks

• Provides necessary training to budget control officers and others

• Provides strategic analysis, supports decision making and shares strategic vision for accounting and reporting functions within the finance team and across the institution

• Develops budget projections in conjunction with the Director of Budget & Business Services

• Assists with general fund budget projections, updates, reporting and maintenance

• Monitors BCO spending and assists BCO's with budget issues

• Provides oversight, direction, and support for all accounting department staff members

• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position

• Performs other related duties as assigned

JOB SPECIFICATIONS

Educational Credentials

• Bachelors of Accounting required

• CPA required

Work Experience

• 3 years of public accounting or other related experience

• Higher education experience preferred

Skills

• Responsibility 

• Adaptability 

• Achievement 

• Decisive 

• Information Skills 

• Communicating with Supervisors, Peers, or Subordinates 

• Getting Information 

• Making Decisions and Solving Problems 

• Establishing and Maintaining Interpersonal Relationships

• Organizing, Planning, and Prioritizing Work 

• Evaluating Information to Determine Compliance with Standards

• Resolving Conflicts and Negotiating with Others 

• Analyzing Data or Information 

• Communicating with Persons Outside Organization 

• Developing Objectives and Strategies 

• Advanced proficiency with ERP systems and Microsoft Office applications, with emphasis on Excel

• Demonstrated aptitude for data analysis and reporting

• Strong supervisory skills

• Strong interpersonal and oral/written communication skills

• Competency in the technical aspects of accounting laws and regulations and federal/state grant compliance

• Ability to work effectively with diverse groups and individuals in a team environment

• Must have working knowledge and understanding of FERPA, HIPAA, and related privacy standards and maintain the highest level of confidentiality

• Ability to establish performance outcomes and evaluate the success of assigned area(s) of responsibility

• Ability to organize and manage multiple concurrent projects

• Ability to work independently and as part of a team

• Ability to network and build relationships both internally and with various external organizations

• Ability to exhibit attention to detail; maintain accurate, organized, and complete electronic and manual records

• Ability to contribute to the growth and development of the college by participating in team based committee work, unit program planning, and other discipline and college-related activities

• Ability to engage in ongoing professional development activities related to job duties to stay up-to-date on all relevant accounting regulations, the Code of Federal Regulations and applicable State Grant Compliance Requirements

Physical Demands

• Must be capable of sitting and standing for prolonged periods of time

Mental Demands

• Use of planning, organizational and leadership skills

• Use of superior analytical/interpretation skills

• Ability to produce quality work according to established procedures and within timelines in a multiple project setting

• Excellent organizational and problem-solving abilities, good reasoning skills, and the ability to make independent decisions, work with minimal supervision, and exercise sound judgment

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website

• Work is generally performed within an office environment, with standard office equipment