Canvas User Account Creation

Question

When are Canvas user accounts created?

Environment

• Canvas LMS

Information

Canvas User Accounts are created automatically if they meet any one of the conditions outlined in this article.

Answer

Students:

• Student is newly matriculated/admitted into GRCC for an upcoming semester.
• Student has a placement exam or Orientation requirement
• Student is enrolled in a course in a term that begins within 60 days via Peoplesoft/Continuity/Modern Campus

Instructor

• Instructor accounts are created for all instructors with an active job record in any faculty paygroup (including Full Time, Part Time, Adjunct, Temp, etc.)
• New instructors will have their account created in Canvas 45 days prior to the hire date in Peoplesoft
  • An instructor must have a job record for the account to be created
  • If an instructor is hired within 45 days their account will be created on the next integration run.

Staff

• Staff accounts are created for all active staff employees with an active job record for any employee not in a faculty or student employee paygroup
• New staff will have their account created in Canvas 30 days prior to the hire date in Peoplesoft
  • A staff member must have a job record for the account to be created
  • If a staff member is hired within 30 days their account will be created on the next integration run.

All new staff and instructors will be automatically issued a template and sandbox course that can be used for training, course building, etc. It will automatically archived when the employee is no longer employed by GRCC.