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The Employee Events, Engagement & Onboarding Coordinator provides leadership in the design and redesign of programs offered. This position will oversee and implement programs through the Human Resources/Staff Development office that are consistent and aligned with the College's mission, vision, values and professional development strategies to create a sense of belonging for GRCC employees. This position will coordinate appreciation events and engagement activities such as recognition, new employee on-boarding, mentorship program, and employee events on campus.
Requisition ID:
Position Number: 00001487
Department: Human Resources
Employee Group: Professional, Management & Administration
Schedule: 40 hours / 52 weeks
Compensation: Grade OP4, $55,561 per year
Benefits: Full Time
Reports to: Executive Director of Human Resources & Talent Development
Posting Opens:
Posting Closes:
ESSENTIAL FUNCTIONS
Onboarding & Offboarding Activities
- Coordinate the New Employee On-boarding and Orientation process.
- Assist with completion of new hire paperwork.
- Organize onboarding events with campus partners.
- Maintain up-to-date resources
- Gather feedback and use data received to improve the onboarding process.
- Conduct the offboarding process for separating employees
- Coordinate knowledge loss prevention process with employee and supervisor
- Conduct exit interviews
- Gather and consolidate data to share with HR leadership.
- Bring forward any immediate concerns that should be addressed.
Engagement & Recognition
- Coordinate the ongoing engagement program for new employees.
- Chair the GRCC Employee Wellness and Enrichment Team. Coordinate and implement activities, recruit team members and conduct annual evaluation.
- Develop and coordinate college employee recognition systems which includes formal and informal rewards and recognitions. Examples: Excellence in Education, Years of Service recognition, Retirement recognition.
- Research, develop and deliver learning resources for wellness and enrichment programs.
- Coordinate retiree relations including quarterly meetings, newsletters (Fall/Winter/Summer), maintain retiree directory, keeping addresses and emails up-to-date and sending communications when needed.
- Organize employee events for GRCC. Examples: holiday breakfast, employee recognition luncheon/program, golden retiree reception and other various employee appreciation events.
- Collect and analyze data related to wellness and employee events, and recognition opportunities to identify process improvement opportunities.
Professional Development
- Develop & coordinate professional development activities, working with internal and external partners.
- Collect and analyze data related to wellness and employee events, and recognition opportunities to identify process improvement opportunities.
- Create ways in which to seek feedback and recommendations from employees for requested professional development.
- Assist with managing eLearning software, including developing engagement communications. .
- Make recommendations to the Associate Director of Human Resources on learning opportunities in an effort to meet individual, departmental and institutional needs.
Other
- Other duties as assigned.
- Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
JOB SPECIFICATIONS
Education Credentials
- Bachelor’s degree in Human Resources or related field required.
Work Experience
- Minimum two years related experience in recognition and event coordination.
- Minimum two years related experience in development and implementation of professional development activities.
Skills
- Demonstrate creative thinking and problem solving skills. Design and implement innovative ideas.
- Collaborate with cross-college employees, demonstrating a positive teamwork mindset.
- Comfortable speaking to large groups, facilitating conversations, and everyday engagement with employees.
- Proficient in verbal and written communication.
- Project management activities that support planning - such as organization, communication, tracking progress, etc.
Physical Demands
- Ability to lift and move equipment to support major campus events (20-30 lbs).
- Ability to move around campus for onboarding and other events.
Mental Demands
- Bring enthusiasm and energy for employee activities.
- Understand and use data collected.
- Prioritize and manage projects to meet timelines.
- Write routine reports and communications.
- Respect and honor a diverse population of employees, instilling a sense of inclusion for everyone.
- Demonstrate initiative.
- Facilitate employee relationships to encourage a positive organizational culture.
- Engaging, fun and energizing personality.
- Creative and innovative with ideas.
Working Conditions
- GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
- Primarily office/desk work.
- Position requires ability to stand/walk for long periods of time during major events.
- Some travel to the regional campus locations may be required.
- Some nights required.