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The Support Professional, This position is responsible for performing accounting and other financial-related tasks to facilitate the efficient maintenance and accurate processing of financial activity for the College.
Requisition ID:
Position Number: 00001692
Employee Group: APSS
Schedule: 40/52
Compensation: Level A
Benefits: Full-time
Reports to: Controller
Posting Opens:
Posting Closes:
ESSENTIAL FUNCTIONS
- Responsible for daily verification of accounts payable input
- Responsible for generation of daily accounts payable checks, ACH transfers and confirmation and reconciliation of all payments sent to financial institutions along with posting of subsystem journals to general ledger
- Reconcile daily Student Financial Services drawer activity to general ledger and bank records and follow up on any discrepancies
- Responsible for organizing and verifying timely reporting and adherence to compliance requirements for various federal, state and local grants in collaboration with the Grant Accounting Specialist and grantors
- Monitor, organize and reconcile property tax collections along with tax abatement information and communicate effectively with local tax unit treasurers and assessors
- Lead on investigating and communicating with students and vendors regarding questions and details of IRS 1098-T/1099 forms and reporting
- Research and verify payroll distribution to general ledger from human resource subsystem journals and initiate necessary corrections or updates as needed
- Communicate with external auditors and provide required information and explanations
- Generate daily student financial subsystem journals, review, reconcile and post to general ledger
- Enter budgets and budget adjustments into computer system and maintain appropriate records
- Assist financial services staff and budget control officers in resolution of budget checking errors
- Provide assistance with internal and external financial reports as requested by Controller
- Perform weekly review of journal entries not posted and follow up with appropriate staff as needed
- Responsible for insuring the accurate and timely invoicing of external customers by actual preparation and generation of invoices
- Prepare journal vouchers, as requested, for all funds
- Responsible for correspondence and mailing requirements as directed by the Director of Budget and Business Services, Controller, and Director of Purchasing
- Maintain and order adequate office supplies, check stock etc. needed for department
- Completion of sales tax exemption forms
- Supervise Financial Services student assistant(s)
- Assist Budget Control Officers in answering questions regarding account details
- Prepare and maintain Certificate of Insurance requests and responses
- Assist the Director of Purchasing with the maintenance of the Right to Know Program, MSCS website and MSDS Sheets in compliance with Hazard Communication/Right to Know Policies
- Serve as initial point of contact for Financial Services and direct individuals accordingly
- Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
- Performs other related duties as assigned
JOB SPECIFICATIONS
Educational Credentials
- Associate's degree or comparable combination of relevant education and experience
Work Experience
- Minimum of three (3) years or more years of accounts payable/receivables, budgeting, or accounting experience required
- Finalists must possess excellent proofreading skills and have aptitude for detailed work. A skills assessment may be required.
Skills
- Proficient computer skills-Windows computing environment, Word, Excel and general keyboarding ability and willingness to learn College Wide Information System
- Ability to respond courteously and appropriately to telephone and personal inquiries
- Accurate use of ten key calculator
Physical Demands
- Ability to lift and move up to 25 pounds
- Ability to sit for extended periods of time
Mental Demands
- Willing and able to work as a member of a team
- Ability to perform daily routines and unexpected duties with minimum supervision
- Must be able to work flexible hours as needed
Working Conditions
- GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
- Must be available for some evening and weekend hours