Create booking pages with appointment scheduling in Google Calendar

Question

How do I create appointments in my Google Calendar?

Environment

• Google Calendar

Information

Google Calendar's Appointment Schedule feature allows you to set up a block of time that others can use to reserve specific slots. This is ideal for instructors hosting office hours, advisors scheduling student check-ins, or staff managing consultations.

Resolution

Creating an Appointment Schedule

1. Navigate to Google Calendar (opens in a new window).
2. In the top-left corner, click the Create button.
3. Select Appointment schedule from the dropdown menu.
4. Enter a Title for your appointment block (e.g., "Professor Smith's Office Hours").
5. Set your Appointment duration (e.g., 30 minutes) and define your General availability for each day of the week.
6. Configure your Scheduling window to determine how far in advance (or how close to the time) people can book.
7. (Optional) Use Adjusted availability to make exceptions for specific dates (like holidays).
8. (Optional) Add Booked appointment settings to include buffer times between slots or set a maximum number of bookings per day.
9. Select Next.
10. Customize your booking page by adding a Location (Physical address or Google Meet), Description, and Booking form questions.
11. Select Save.

Sharing the Appointment Page

Once your schedule is saved, you must provide the booking link to your attendees:

1. On your calendar grid, click on any part of the Appointment Schedule block you just created.
2. In the popup window, click the Share button or select Open booking page.
3. Copy the Booking page link.
4. Paste this link into an email, syllabus, or your Blackboard course site for others to access.